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Cash box : Petty cash boxes keep larger bills out of site.
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Don't get caught short- keep extra cash on hand in a safe and secure cash box! Our cash boxes will Provide extra security for cash, bonds and valuables stored at home or the office. All undeposited funds must be maintained in a locked petty cash box and when not in use should be kept in a secure place, preferably a fireproof safe, to prevent loss. Our Steel Key Box / Drawer Safe Can be used as a petty cash box or for key storage. And the Deluxe Security Fireproof Cash Boxes feature double steel wall construction with fire resistant insulation. Includes a convenient carrying handle, latch hook and key lock.
Petty cash boxes allow you to make small purchases or reimbursements, in cash, for items such as stamps, office supplies, parking, etc. The manager should develop a policy of how much money should be available in cash, and a maximum expenditure which can be paid with petty cash. For example, you may establish a petty cash fund of $100, and have a policy which says that payments for items costing over $15 must be made by check rather than reimbursed through petty cash. The fund should be enough to cover petty cash expenditures for about a month. If it is too small you will have to constantly replenish the funds, and if it is too large it means you have cash on hand which could be more safely kept in your bank account.
The petty cash boxes fund should be kept in locked cash boxes. Auditors recommend that only one person, called the custodian, have access to these cash boxes, and that person be responsible for all petty cash boxes activity. To disburse petty cash funds, the organization will need to print samples of the petty cash vouchers for documenting each transaction, and determine who can approve petty cash boxes payment. Petty cash may also be approved by department heads or the petty cash custodian.
A Sample Petty Cash Voucher
Petty Cash Voucher Date: ________________ Amount: $ _________________
_______________________________________________ Dollars
For: ___________________________________________________
Account No: ____________________________________
Paid to: ________________________ Signed: ____________________
Approved by: _____________________________________
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